The application for the fall season is now OPEN with a deadline of May 31, and notifications will go out on June 14. Please read the information below carefully before applying as we have tried to answer the most common questions here. The link to the online application is at the bottom of this page.
When and where Market being held?
The fall Clover Markets will take place on September 15 (Ardmore), October 13 (Ardmore), October 27 (NEW- CHESTNUT HILL) and November 3 (Ardmore) from 10am – 5pm. The Market is held in the large Municipal Parking lot (aka Schauffele Plaza) closest to 12 E. Lancaster Ave in downtown Ardmore and along the adjacent street of Cricket Terrace. In Chestnut Hill, the Market will be held in the Highland Ave. parking lot and along W. Highland Ave. between the lot and Germantown Ave.
How many booths will there be?
There are approximately 100 vendor spots available at each Market. All spaces will be a standard 10' x 10'.
Who can apply to be a vendor?
We are specifically looking for sellers with:
Is the Market juried and how are vendor selections made?
Yes, interested participants apply each season and are carefully reviewed based on product quality, uniqueness, fit with the aesthetic of the Market, and the overall mix of sellers being accepted. We strive to have a variety of products and will work to manage duplications and overall balance. Because of this, not all applicants can be accepted (or not all may be accepted for all Markets desired), and past acceptance does not guarantee future acceptance, especially in typically oversubscribed categories like jewelry. When and where Market being held?
The fall Clover Markets will take place on September 15 (Ardmore), October 13 (Ardmore), October 27 (NEW- CHESTNUT HILL) and November 3 (Ardmore) from 10am – 5pm. The Market is held in the large Municipal Parking lot (aka Schauffele Plaza) closest to 12 E. Lancaster Ave in downtown Ardmore and along the adjacent street of Cricket Terrace. In Chestnut Hill, the Market will be held in the Highland Ave. parking lot and along W. Highland Ave. between the lot and Germantown Ave.
How many booths will there be?
There are approximately 100 vendor spots available at each Market. All spaces will be a standard 10' x 10'.
Who can apply to be a vendor?
We are specifically looking for sellers with:
- Antique and collectibles - furniture, accessories, textiles, smalls
- High quality artisan crafts and handmade- all styles and media
- New handmade jewelry - limited spaces in this category
- Up-cycled items and architectural salvage
- Vintage clothing - designer and high quality non-designer
- Vintage jewelry - or jewelry using vintage components
- Original art and photography - all styles and media
Is the Market juried and how are vendor selections made?
How your merchandise is presented (labels, packaging, etc.) and your tents merchandised - or proposed to be merchandised - is a very important consideration when applications are reviewed.
What is the vendor fee?
The 2013 fee is $150/Market for the standard 10' x 10′ spot.
What kinds of materials will I need to have to participate?
Vendors are responsible for supplying all of their own display items. Tents are strongly encouraged given the rain or shine policy, and white tents are preferred. Tent weights (approx 40 lbs/tent leg) like this one from are mandatory if you have a tent. Tables and full length tablecloths are also required. Displays are expected to be neat, professional and thoughtfully merchandised . This is a really important part of the overall experience we seek to create and a key consideration for the applications.
How can I apply?
The link to the application is at the bottom of this page. Photos will be uploaded directly from the online application and are a required part of the application. As the photos are the only way gauge quality and fit, please choose them carefully and/or make sure your online presence is up to date with your recent inventory. Use clear, well lit photos with simple backgrounds which let your products shine.
When will I be notified?
Applications will be accepted until midnight on 5/31/13, and notifications be emailed by end of day Friday 6/14/13. If accepted, your the vendor fees must be received by end of day via Paypal on Friday 6/21/13 to confirm your participation. A link with instructions will be sent in your acceptance email. Your spot is not confirmed until you have payment, and we will begin to draw from the waitlist for any unpaid spots once the deadline has passed.
The 2013 fee is $150/Market for the standard 10' x 10′ spot.
What kinds of materials will I need to have to participate?
Vendors are responsible for supplying all of their own display items. Tents are strongly encouraged given the rain or shine policy, and white tents are preferred. Tent weights (approx 40 lbs/tent leg) like this one from are mandatory if you have a tent. Tables and full length tablecloths are also required. Displays are expected to be neat, professional and thoughtfully merchandised . This is a really important part of the overall experience we seek to create and a key consideration for the applications.
How can I apply?
The link to the application is at the bottom of this page. Photos will be uploaded directly from the online application and are a required part of the application. As the photos are the only way gauge quality and fit, please choose them carefully and/or make sure your online presence is up to date with your recent inventory. Use clear, well lit photos with simple backgrounds which let your products shine.
When will I be notified?
Applications will be accepted until midnight on 5/31/13, and notifications be emailed by end of day Friday 6/14/13. If accepted, your the vendor fees must be received by end of day via Paypal on Friday 6/21/13 to confirm your participation. A link with instructions will be sent in your acceptance email. Your spot is not confirmed until you have payment, and we will begin to draw from the waitlist for any unpaid spots once the deadline has passed.
Will you keep a waitlist?
We may maintain a waitlist of individuals who may be contacted to participate should we receive a seller cancellation and if there is room within that category (e.g. jewelry, antiques, original art, craft). You will be notified of waitlist status when acceptances go out.
We may maintain a waitlist of individuals who may be contacted to participate should we receive a seller cancellation and if there is room within that category (e.g. jewelry, antiques, original art, craft). You will be notified of waitlist status when acceptances go out.
Can I apply to participate with another vendor?
Yes, but you will each have to submit an application with photos of their proposed items, and each will have to be approved to participate. All fees will be paid in full by one individual, not separately. We unfortunately don't have the capacity to make matches for vendors, so we ask that individual vendors determine their best matches for themselves and apply accordingly- sorry!
Can I apply for two booth spaces?
Yes, you can indicate this preference on your application.
If accepted, what is your cancellation policy?
Refunds and credits are not given for seller cancellations. If a seller must cancel after paying the vendor fee, he/she must email the Clover Market so that another seller may be pulled from the waitlist. No-shows forfeit their right to participate in future shows. Vendors can not “sell” or "rent" their space to another vendor if they are unable to participate.
Am I responsible for collecting sales tax?
Yes, all businesses selling products and services subject to sales tax are required to obtain a PA Sales, Use and Hotel Occupancy Tax License using the PA-100 Enterprise Registration application. The quickest and easiest way to apply for a License is directly on-line at: http://www.pa100.state.pa.us/. The sales tax rate is 6% for the State and 2% for the City of Philadelphia (for those participating in Chestnut Hill at the Armory.) All merchandise except clothing is taxable.
NOTE: Out of state vendors who are sole proprietorships or partnerships ARE also required to collect and remit, on a semi-annual basis, PA (and Philadelphia if appropriate) sales tax AND to maintain a current Transient Vendor License (there is no fee for this license). Information and registration for the licenses can be found at the PA Dept of Revenue Website here in the PA 100 section or you can download the form here on Scribd. If you have any questions, please contact the PA Dept. of Revenue at 717-787-1064. Any questions related to the city of Philadelphia tax requirements must be directed to 215-686-6600.
Do I need to have insurance?
It's not required but is recommended. The Clover Market carries a general liability insurance policy but this does not cover any damage caused to your merchandise or displays during participation at the Market.
Do I need any other licenses or permits?
For Ardmore vendors - Vendors must complete two items: 1) The Annual Business License ($20) and 2) the Mercantile Tax return (for any seller grossing over $750.00 in the calendar year - due each April 15) which equates to $1.50 per $1,000 of goods sold. Both forms may be obtained at the Township website and should be completed within a timely manner upon acceptance. Please direct any questions to the Township at 610-645-6142. On the form, sellers may indicate they are a "Clover Market Vendor" at the top.
For Chestnut Hill or Armory (Winter Market) vendors - our most current information from the City is that a Business Privilege/Commercial Activity license is not required if sales activity occurs over fewer than 3 days within a calendar year. If necessary, vendors can register for the License online here or can print this form posted by PACrafts.org. Starting in 2014, there will not be any fee to obtain the Annual or Lifetime Commercial Activity License. Vendors are asked to direct any questions to the Department of Licenses and Inspections at 215-686-2463.
How are spaces assigned?
Space assignments are at the sole discretion of Clover Market LLC. Given the size and logistics of the Market, specific space or adjacency requests can not be taken. Space assignments and detailed load in logistics will be sent out via email to confirmed sellers the week prior to each Market.
What happens if it rains?
We are open rain or shine!
What about if there is severe weather?
Yes, but you will each have to submit an application with photos of their proposed items, and each will have to be approved to participate. All fees will be paid in full by one individual, not separately. We unfortunately don't have the capacity to make matches for vendors, so we ask that individual vendors determine their best matches for themselves and apply accordingly- sorry!
Can I apply for two booth spaces?
Yes, you can indicate this preference on your application.
If accepted, what is your cancellation policy?
Refunds and credits are not given for seller cancellations. If a seller must cancel after paying the vendor fee, he/she must email the Clover Market so that another seller may be pulled from the waitlist. No-shows forfeit their right to participate in future shows. Vendors can not “sell” or "rent" their space to another vendor if they are unable to participate.
Am I responsible for collecting sales tax?
Yes, all businesses selling products and services subject to sales tax are required to obtain a PA Sales, Use and Hotel Occupancy Tax License using the PA-100 Enterprise Registration application. The quickest and easiest way to apply for a License is directly on-line at: http://www.pa100.state.pa.us/. The sales tax rate is 6% for the State and 2% for the City of Philadelphia (for those participating in Chestnut Hill at the Armory.) All merchandise except clothing is taxable.
NOTE: Out of state vendors who are sole proprietorships or partnerships ARE also required to collect and remit, on a semi-annual basis, PA (and Philadelphia if appropriate) sales tax AND to maintain a current Transient Vendor License (there is no fee for this license). Information and registration for the licenses can be found at the PA Dept of Revenue Website here in the PA 100 section or you can download the form here on Scribd. If you have any questions, please contact the PA Dept. of Revenue at 717-787-1064. Any questions related to the city of Philadelphia tax requirements must be directed to 215-686-6600.
Do I need to have insurance?
It's not required but is recommended. The Clover Market carries a general liability insurance policy but this does not cover any damage caused to your merchandise or displays during participation at the Market.
Do I need any other licenses or permits?
For Ardmore vendors - Vendors must complete two items: 1) The Annual Business License ($20) and 2) the Mercantile Tax return (for any seller grossing over $750.00 in the calendar year - due each April 15) which equates to $1.50 per $1,000 of goods sold. Both forms may be obtained at the Township website and should be completed within a timely manner upon acceptance. Please direct any questions to the Township at 610-645-6142. On the form, sellers may indicate they are a "Clover Market Vendor" at the top.
For Chestnut Hill or Armory (Winter Market) vendors - our most current information from the City is that a Business Privilege/Commercial Activity license is not required if sales activity occurs over fewer than 3 days within a calendar year. If necessary, vendors can register for the License online here or can print this form posted by PACrafts.org. Starting in 2014, there will not be any fee to obtain the Annual or Lifetime Commercial Activity License. Vendors are asked to direct any questions to the Department of Licenses and Inspections at 215-686-2463.
How are spaces assigned?
Space assignments are at the sole discretion of Clover Market LLC. Given the size and logistics of the Market, specific space or adjacency requests can not be taken. Space assignments and detailed load in logistics will be sent out via email to confirmed sellers the week prior to each Market.
What happens if it rains?
We are open rain or shine!
What about if there is severe weather?
If the Market is cancelled in its entirety by Clover Market LLC due to severe or dangerous weather, a refund may be given (but is not guaranteed) for a future market date. Severe weather includes dangerously heavy wind, lightning, or any other weather condition that would jeopardize safety for you or our customers. Please do plan to be outside with us in all kinds of weather as cancellations are very unlikely.
VENDOR RULES AND REGULATIONS:
